Sadiq Gelatin Industries Limited (SGIL) is strengthening its corporate governance framework as part of its continued growth and organisational development. We are seeking an experienced Company Secretary to manage statutory and regulatory compliance, support the Board of Directors, and help embed strong corporate governance practices across the organisation.
The successful candidate will work closely with the Chairman, Board of Directors and senior management, and will be responsible for ensuring the Company meets its obligations under the Companies Act 2017 and applicable SECP regulations, while supporting the Board in its decision-making and governance responsibilities.
Key responsibilities
Board & committee support
- Organise and coordinate Board of Directors and Committee meetings, including scheduling, agenda preparation and circulation of meeting papers
- Prepare accurate minutes of Board and Committee meetings and ensure timely follow-up on action items
- Advise the Board and senior management on governance matters, directors' duties and applicable regulatory requirements
- Support the induction of new directors and coordinate director training and development (e.g. PICG and related governance programmes)
- Maintain the Board's annual calendar of meetings and statutory obligations
Statutory & regulatory compliance
- Ensure the Company's compliance with the Companies Act 2017 and applicable SECP rules and regulations
- Prepare and file statutory returns, forms and documents with the Securities and Exchange Commission of Pakistan (SECP) within prescribed timelines
- Maintain and update statutory registers, including registers of members, directors and charges
- Monitor changes in company law and governance regulations and advise the Board on their implications
- Coordinate with legal counsel on corporate, regulatory and compliance matters
Corporate governance
- Support implementation and maintenance of the Company's corporate governance framework and policies
- Assist in the development of Board and Committee terms of reference, charters and governance policies
- Coordinate the annual Board evaluation process, where applicable
- Support the Company's approach to related-party transactions, conflicts of interest and disclosure requirements
- Liaise with external auditors, legal advisors and regulatory bodies as required
Corporate & shareholder administration
- Manage share registration matters and maintain shareholder records
- Coordinate the preparation and conduct of the Annual General Meeting (AGM) and any Extraordinary General Meetings
- Draft notices, resolutions and circulars for shareholder and Board approval
- Maintain the Company's statutory books, seal and corporate records
- Support corporate secretarial matters across group entities where relevant
Documentation & reporting
- Maintain accurate and up-to-date corporate records, filings and documentation
- Prepare governance-related reports and disclosures for the Board and, where applicable, external stakeholders
- Support the Company's annual report preparation from a governance and compliance perspective
- Maintain a controlled document library for board policies, resolutions and statutory filings
Qualifications
- Member of the Institute of Corporate Secretaries of Pakistan (ICSP), or equivalent professional qualification (ACS, CA, ACCA, LLB)
- Sound working knowledge of the Companies Act 2017 and SECP regulatory framework
- Formal corporate governance training/certification (e.g. PICG Director Training Programme) will be an advantage
Experience
- 5+ years of relevant experience in a company secretarial, corporate governance or legal/compliance role
- Experience supporting a Board of Directors in a limited company
- Experience liaising directly with SECP and other regulatory bodies
- Experience in a manufacturing, export-oriented or family-owned corporate group will be an advantage
Ideal candidate
We are looking for a detail-oriented and discreet governance professional who can operate confidently at Board level while also managing the day-to-day statutory and administrative discipline that strong corporate governance requires.
The candidate should be comfortable working closely with the Chairman, Board members and senior leadership, and should bring both technical compliance expertise and sound judgement in handling confidential and sensitive corporate matters.
Working environment
This is a corporate-office based role, working closely with the Board of Directors and senior management team. SGIL is strengthening its governance structure as the organisation grows, offering the successful candidate the opportunity to help shape the Company's governance framework and take on broader corporate responsibilities over time.
